Section 16Sec./Art. 16

Meetings. The Board shall hold twelve (12) regular monthly meetings in a year: Provided, That four (4) years after the implementation of this Act, the Board shall determine the frequency of the regular meetings which shall not be less than once every quarter.

The Chairperson of the Board may call a special meeting when necessary: Provided, That the members are notified in writing at least three (3) working days prior to the meeting.

In the absence of the Chairperson, the Co-Chairpersons shall preside over the Boards meetings on a rotation basis. The members of the Board may also designate a representative in his/her absence: Provided, That in the case of the Chairperson, Co-Chairpersons, and the Secretaries of the DepED and DOLE, their respective representatives must be occupying the position of an Assistant Secretary, or its equivalent, and higher. The proceedings of all meetings shall be recorded and the minutes thereof shall be attested to by a simple majority of all regular Board Members.

At least one (1) meeting of the Board in every quarter must be attended by the Chairperson and Co-Chairpersons and shall be devoted to a review of the performance of the UniFAST in terms of the following:

(a) Total number of current Beneficiaries;

(b) Number of dropouts from the program, voluntary or revoked, as well as the reasons behind such;

(c) Average academic performance by year of study;

(d) Breakdown of Beneficiaries by field of study;

(e) Breakdown of Beneficiaries by district and region of origin;

(f) Breakdown of Beneficiaries by place of study;

(g) Breakdown of Beneficiaries by sex;

(h) Breakdown of Beneficiaries by size of annual family income and family livelihood;

(i) Completion rate of Beneficiaries;

(j) Measures of success of financial assistance programs;

and

(k) Such other matters relating to any provision of this Act.